- Phase II proposals can be submitted only in response to a written invitation from the CBD SBIR Program Management Office (PMO), which is based on a review of Phase I results and current DoD CBD priorities.
- Small businesses receiving an CBD-funded SBIR Phase I contract must submit formal proposals to qualify for Phase II SBIR contract awards. Phase I final reports are required for all Phase II contracts. The CBD SBIR program does not accept unsolicited proposals. The CBD SBIR program will not accept Phase II proposals which exceed $750,000 for the Phase II effort. The CBD SBIR program also does not accept classified proposals.
- The entire proposal (Cover Pages, Technical Proposal, Cost Proposal and Company Commercialization Report) must be submitted using the online submission system at http://www.dodsbir.net/submission. Do not send a hardcopy of the proposal. Hand or electronic signature on the proposal is also NOT required. The small business is responsible for performing a virus check on each proposal before it is uploaded electronically. The detection of a virus on any submission may be cause for the rejection of the proposal. The submission site does not limit the overall file size for each electronic proposal submission. However, file uploads may take a great deal of time depending on the internet provider's connection speed and the size of the file. If you experience problems uploading a proposal, call the OSD SBIR Help Desk (toll free) at 866-724-7457. The CBD SBIR program WILL NOT accept any proposals that are not submitted through the on-line submission site. Please submit proposals early to avoid delays due to high user volume.
| EVENT |
WHO |
SCHEDULE |
| Invite Phase II proposals |
CBD SBIR PM |
October |
Begin Accepting Invited Proposals
(http://www.dodsbir.net/submission) |
Small Businesses |
October |
| Phase II Proposals Due |
Small Businesses |
November |
| Phase II Selections |
CBD SBIR PM |
February |
| Phase II Contract Award |
DoD Labs and Centers |
February-May |
- Phase II proposers must submit a concise, informative, and complete research and development proposal. The maximum proposal length, including all attachments, is 50 single-sided pages numbered consecutively. This includes the Proposal Cover Sheets, the Technical Proposal, and the Cost Proposal, and any enclosures and attachments (including for example, letters of endorsement). All documentation uploaded should have no smaller than 10-size font on a standard 8" X 11" paper with one-inch margins.
- Note that a database containing all DoD STTR and SBIR abstracts and award data is located at the DoD SBIR/STTR website (http://www.acq.osd.mil/sadbu/sbir/). This link provides information that may be of help to you as you prepare your Phase II proposal. Because abstracts of selected proposals are posted on this public domain website, the abstract should not contain any classified or proprietary information. The CBD SBIR program does not accept classified proposals.
- PROPOSAL FORMAT (50 pages maximum). Please see the current solicitation for detailed information and instructions.
- Cover Pages. (http://www.dodsbir.net/submission). As instructed on the web site, prepare a Proposal Cover Sheet, including a brief description of the problem or opportunity, objectives, effort and anticipated results. Expected benefits and Government or private sector applications of the proposed research should also be summarized in the space provided.
- Technical Proposal. Create a single file and put your firm name, topic number, and proposal number in the header of each page. You can not upload the technical proposal to the DoD Submission site until you have created a coversheet and been assigned a proposal number. Technical proposals must be in PDF format for evaluation purposes. Technical proposals submitted in Portable Document Format (PDF) are requested and will be posted as soon as a virus scan of the file is complete (generally in 15 minutes depending on file size). Other acceptable formats (PC/Windows) are: Text, Rich Text Format (RTF), MS Word, WordPerfect; however, these will be scanned and converted to PDF before being posted. File conversion usually takes an hour; however, longer times should be expected during peak traffic periods before the solicitation close date. We are not responsible for any format differences between the original file and the converted file. It is recommended that you convert your file to PDF (using Adobe Acrobat or one of the other many commercial and shareware PDF conversion tools/writers) before uploading. Several internet sites, including www.adobe.com, offer on-line conversion services. PDF conversion shareware is available at www.tucows.com and other websites.
- Cost Proposal. ($750,000 maximum) A firm fixed price or cost plus fixed fee Phase II Cost Proposal must be submitted in detail online.
- Company Commercialization Report. The Commercialization report must be included with each proposal submitted to the CBD SBIR program. Refer to section 3 of the Solicitation for detailed instructions on the Company Commercialization Report. If commercialization information has not been updated in the past year, or you need to review a copy of the report, visit the DoD SBIR Proposal Submission site at http://www.dodsbir.net/submission. Please note that improper handling of the Commercialization Report may result in the proposal being substantially delayed and that information provided may have a direct impact on the evaluation of the proposal. The Company Commercialization Report does not count toward the 50-page Phase II proposal limitation.
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- PROPOSAL CHECKLIST. Those responding to the CBD SBIR program should note the proposal preparation tips listed below:
- Read and follow all instructions contained in the Solicitation.
- Use the free technical information services from the Defense Technical Information Center (DTIC) and other information assistance organizations (Section 7 of the Solicitation).
- Register your firm on the secure password-protected DoD Electronic Submission Web Site (http://www.dodsbir.net/submission) and, as instructed on the Web Site, prepare your proposal. A complete proposal consists of the proposal Cover Sheets, Technical Proposal, Cost Proposal, and Company Commercialization Report.
- The proposal cost is maximum $750,000 and the cost on the Cover Sheets matches the cost on the Cost Proposal.
- The Project Abstract and other content provided on the cover sheets must contain NO proprietary information. Mark proprietary information within the technical proposal as instructed in Section 5 of the Solicitation.
- The content in the technical proposal, including the option (if applicable), includes the items in Section 3 of the Solicitation.
- The header on each page of your technical proposal should contain your company name, topic number, and proposal number. (The header may be included in the one-inch margins).
- The Company Commercialization Report is submitted online in accordance with Section 3 of the Solicitation. This report is required even if the firm has not received prior SBIR funding.
- Limit your proposal to 50 pages (excluding Company Commercialization Report).
- Use a type size no smaller than a 10-point font.
- The Technical Proposal shall not be in 2-column format.
- Ensure that you submit your proposal to the DoD component of “CBD”. Click here for an example.
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INQUIRIES. Inquiries of a general nature should be addressed in writing to:
US Army RD&E Command
ATTN: AMSRD-SS-SBIR
CBD SBIR Program
6000 6th Street, Suite 100
Fort Belvoir, VA 22060-5608 |
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